Digitalization of everyday administrative tasks by Benjamin Nessim Choukroun

 The day-to-day administrative work takes up most of the productive time of a person. The everyday repetitive and monotonous jobs can be digitalized to help the company concentrate on more money-making jobs. Administrative support is the first point of contact. Professionals handling admin are the ones that interact with suppliers, customers, vendors, etc. The administrative support has to organize meetings, keep track of travel plans, respond to customer queries, etc. The administrative support ensures the smooth running of the business. They should also have excellent time management and decision-making skills. This is one reason why companies are moving from paper administration to digital administration with the help of experts like Benjamin Nessim Choukroun and Electronic Check.

Turnkey Solutions: Benjamin Choukroun’s company provides turnkey solutions to everyday administrative support. The companies that do not require too many frills in their software can opt for ready-to-use turnkey solutions. The turnkey solutions incorporated into the current system do not make drastic changes in the process. Turnkey solutions are cheaper and more efficient than custom-made solutions.

The job of administrative support begins with the procurement of raw materials. It ends with the receipt of the finished goods by the customers. They are the backbone of the business. Good administration leads to the fulfillment of the company’s goals more efficiently. The administrative support provides support to all departments in the organization. Their responsibilities include the following jobs:

Correspondence with vendors and customers: Administrative support is required to answer phone calls and reply to emails. The phone call records have to be maintained meticulously. The correspondence should be professional to create a positive image of the company.

Reports and presentations: The administrative support has to prepare records as per the requirement of the management. The reports help the management in decision-making. Presentations are a vital part of the administrators’ duty.

Organizing appointments and making travel arrangements: The appointments of the top management are to be well organized. Any clash in timings should be avoided. The managers are informed about their appointments well in advance. The administrative support has to make travel arrangements as per the preferences of the management. The administrative support also manages the travel plans of various sales executives of the company. The administrative support should know how to get maximum value for the money spent on travel.

Reimbursements and expenditure tracking: Thorough records of the reimbursements made to employees should be maintained. The daily expenses of the company should be limited. The everyday expenses of the company left unchecked can lead to the company’s financial loss. A vigilant tracking is therefore required. The expense records are required at the end of the year for audit purposes.

Office supplies: Office supplies may seem like a very insignificant part of a company, but the organization cannot function even a single day without its supplies. The supplies include paper, stationery, printer ink, files, etc. The administrative support has to ensure that a minimum level of office supplies is maintained at all times. 

Digitalization of the above responsibilities does not replace an individual; it only makes the person's job easier. Digitalization should not be seen as a threat but as a stepping stone to a better future. The manual everyday administration jobs can be digitalized using turnkey solutions provided by Benjamin Choukroun’s Electronic Check.